Prepared exclusively for Sanderson Management Inc.
March 2026
On behalf of HelloFinance Inc., we are pleased to confirm the terms of our engagement with Sanderson Management Inc. This agreement outlines our mutual understanding of the services to be provided, our responsibilities, and the general terms of our relationship.
This one-time fee covers the initial costs of onboarding your business. It includes time spent learning about your company, spending a day in person with Bal, gathering necessary documents, answering questions, and meetings/calls to ensure a smooth transition.
We will complete the migration of your financial data from Condo Manager to Xero. This includes securely transferring historical records, setting up your chart of accounts, and ensuring all key balances and transactions are accurately reflected in the new system.
Our goal is to provide a smooth transition with minimal disruption to your operations, while positioning your organization to take full advantage of Xero’s reporting and automation capabilities.
This also includes setup of:
Ongoing comprehensive financial operations for your team:
Additional services beyond scope may be added by written agreement and billed per Section 5.
These services are limited to accounting, bookkeeping and operational support as agreed. They do not include:
Click each section to expand the details.
Both parties agree to maintain the confidentiality of all non-public, personal, and business information. HelloFinance will not share information except:
Privacy Law Compliance (PIPEDA):
Our work is not designed to detect, prevent, or discover fraud, embezzlement, or irregularities. Responsibility for safeguarding financial information and establishing internal controls remains with the Client.
Liability Cap: The greater of (a) fees paid in the 12 months preceding the claim, or (b) $5,000. No liability for indirect, consequential, incidental, special, or punitive damages.
Exclusive Remedy: Limited to fees paid or payable under this agreement.
Transactions with missing or insufficient source documents will be temporarily posted to “Uncategorized” accounts. Client agrees to:
Work beyond the agreed scope requires a signed Change of Service Request or written confirmation from both parties. Verbal requests are not binding.
Standard out-of-scope rate: $135.00 per hour.
HelloFinance is an independent contractor providing support to multiple clients.
HelloFinance observes two recurring company-wide breaks each year:
Non-urgent work may be deferred during breaks. Reasonable advance notice of exact dates will be provided.
Standard turnaround: 7 business days after receiving sufficient information.
Rush requests: $125.00 per hour surcharge, subject to availability and confirmed in writing.
This agreement may only be amended by written instrument signed by both parties or confirmed via email. Verbal changes are not binding.
Normal: 30 days’ written notice by either party.
Trial period: Either party may terminate without notice during the initial 15 days.
Transition assistance: Final reconciliation provided. Handoff work billed at $125.00/hour.
Confidentiality obligations remain in effect indefinitely. Records destroyed or returned within 30 days.
Original documents remain Client property. HelloFinance retains copies for a minimum of 7 years for quality assurance, training, and legal defense. All handled per confidentiality requirements.
HelloFinance is an independent contractor — not an employee, partner, joint venturer, or agent of Client. Responsible for its own liability insurance, payroll taxes, and business expenses.
This agreement is governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein.